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RoomKey PMS alternative: own your PMS instead of renting it
THE SHORT ANSWER
RoomKey PMS is software you subscribe to. Pricing: Custom bundles, not published. RoomKey's pricing page says it customizes feature bundles and asks you to book a demo. Occupancy Labs builds your hotel company its own PMS for one fixed price, custom-built around how you operate, and your company owns the code and the data.
RoomKey PMS vs. owning your PMS
| RoomKey PMS | Occupancy Labs | |
|---|---|---|
| Pricing | Custom bundles, not published. RoomKey's pricing page says it customizes feature bundles and asks you to book a demo. | One fixed price, quoted in writing ($25,000 for most portfolios) |
| Monthly license | Ongoing subscription | None |
| Software | You subscribe to RoomKey PMS's product | You own the code and the data |
| Workflows | Configured within RoomKey PMS's features and plans | Custom-built around how you operate |
RoomKey PMS information checked October 7, 2026 from RoomKey PMS homepage, RoomKey PMS pricing page. Vendors change pricing; confirm current terms with RoomKey PMS.
What RoomKey PMS publishes
RoomKey PMS calls itself “Independent Hotel Experts” and describes an integrated hotel management platform with payments, distribution and integrations.
- RoomKey states there are no restrictions or extra costs on users.
- Contract terms are set in RoomKey's Master Services Agreement.
When RoomKey PMS may still be the right fit
If you want a vendor focused on independent hotels with North American support and prefer to rent, RoomKey may suit you.
Switching from RoomKey PMS
Review the Master Services Agreement for notice and renewal terms, and request a complete data export before cutover. Migration, staff training and launch support are part of every Occupancy Labs build, and every build is backed by our money-back guarantee.
Frequently asked questions
How much does RoomKey PMS cost?
Custom bundles, not published. RoomKey's pricing page says it customizes feature bundles and asks you to book a demo. (Checked October 7, 2026.)
Is owning a PMS cheaper than RoomKey PMS?
It depends on what RoomKey PMS quotes you. Divide $25,000 by your monthly bill to see how many months a one-time build takes to pay back, or use our PMS cost calculator.
Can I move my data from RoomKey PMS?
Plan for it before you switch. Review the Master Services Agreement for notice and renewal terms, and request a complete data export before cutover. Migration is part of every Occupancy Labs build.
Other PMS alternatives
RoomKey PMS is a trademark of its respective owner. Occupancy Labs is not affiliated with or endorsed by RoomKey PMS. Comparisons are based on publicly available information as of October 7, 2026.