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What does a PMS cost for a 300-room hotel?
THE SHORT ANSWER
On a per-room subscription, a 300-room hotel pays $1,800 to $4,500 a month at $6 to $15 per room, before per-property fees and add-ons. At $10 per room that's $36,000 a year and $180,000 over 5 years.
Renting at 300 rooms, by per-room rate
| Per room / month | Monthly | Yearly | 5 years | $25k build pays back in |
|---|---|---|---|---|
| $6 | $1,800 | $21,600 | $108,000 | ~14 months |
| $8 | $2,400 | $28,800 | $144,000 | ~11 months |
| $10 | $3,000 | $36,000 | $180,000 | ~9 months |
| $12 | $3,600 | $43,200 | $216,000 | ~7 months |
| $15 | $4,500 | $54,000 | $270,000 | ~6 months |
Illustrative per-room rates. Use your own invoice in the PMS cost calculator for your real numbers.
Is owning worth it at 300 rooms?
At $10 per room, a one-time build pays back in about 9 months. After that, the monthly PMS bill is gone, and it doesn't grow as you add rooms.
Owning also means your company keeps the code and data, the software is built around how you operate, and adding rooms doesn't raise your software bill.
Frequently asked questions
How much does a PMS cost for a 300-room hotel?
On a per-room subscription, a 300-room hotel pays $1,800 to $4,500 a month at $6 to $15 per room, before per-property fees and add-ons. At $10 per room that's $36,000 a year and $180,000 over 5 years.
How long does a $25,000 PMS take to pay back at 300 rooms?
At $10 per room, about 9 months. At $15 per room, about 6 months. At $6 per room, about 14 months.
What isn't included in this estimate?
Hosting (a small monthly cost paid directly to the provider), payment processing fees, which you pay either way, and any optional maintenance plan.