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What does a PMS cost for a 25-room hotel?
THE SHORT ANSWER
On a per-room subscription, a 25-room hotel pays $150 to $375 a month at $6 to $15 per room, before per-property fees and add-ons. At $10 per room that's $3,000 a year and $15,000 over 5 years.
Renting at 25 rooms, by per-room rate
| Per room / month | Monthly | Yearly | 5 years | $25k build pays back in |
|---|---|---|---|---|
| $6 | $150 | $1,800 | $9,000 | ~167 months |
| $8 | $200 | $2,400 | $12,000 | ~125 months |
| $10 | $250 | $3,000 | $15,000 | ~100 months |
| $12 | $300 | $3,600 | $18,000 | ~84 months |
| $15 | $375 | $4,500 | $22,500 | ~67 months |
Illustrative per-room rates. Use your own invoice in the PMS cost calculator for your real numbers.
Is owning worth it at 25 rooms?
At $10 per room, a one-time build takes about 100 months (8.3 years) to pay back on per-room fees alone. At this size, renting is often the better choice, unless your current software forces costly workarounds, you plan to add properties, or owning your data matters to you.
Owning also means your company keeps the code and data, the software is built around how you operate, and adding rooms doesn't raise your software bill.
Frequently asked questions
How much does a PMS cost for a 25-room hotel?
On a per-room subscription, a 25-room hotel pays $150 to $375 a month at $6 to $15 per room, before per-property fees and add-ons. At $10 per room that's $3,000 a year and $15,000 over 5 years.
How long does a $25,000 PMS take to pay back at 25 rooms?
At $10 per room, about 100 months. At $15 per room, about 67 months. At $6 per room, about 167 months.
What isn't included in this estimate?
Hosting (a small monthly cost paid directly to the provider), payment processing fees, which you pay either way, and any optional maintenance plan.