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Hotel PMS cost calculator

See what renting your property management system costs over 5 years, and how that compares with owning one.

Rooms across your portfolio PMS cost per room, per month ($) Properties Extra per-property fees, per month ($)

Not sure? Divide your monthly PMS bill by your room count.

Renting, per year

$36,000

Renting, 5 years

$180,000

Owning, per room / month

$1.39

Total cost, year by year

Year 1

$36,000

$25,000

Year 2

$72,000

$25,000

Year 3

$108,000

$25,000

Year 4

$144,000

$25,000

Year 5

$180,000

$25,000

Renting Owning ($25,000 once)

Owning pays for itself in about 9 months.

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Free for hotel associations, blogs and consultants. Copy and paste:

<iframe src="https://occupancy-labs.com/embed/pms-cost-calculator" width="100%" height="640" title="Hotel PMS cost calculator by Occupancy Labs"></iframe>

PMS cost questions

How is hotel PMS pricing usually structured?

Most PMS vendors charge a monthly subscription, often per room, per property, or both, with add-on fees for some modules and integrations.

What isn't included in this estimate?

Hosting, payment processing fees and any optional maintenance plan. Hosting is usually a small monthly cost paid directly to the provider.

When does owning make sense?

The more rooms you run, the faster a one-time build pays for itself. Use the calculator above with your own numbers.